Information to third-country nationals about the processing of personal data in the Entry/Exit System

Please note that the Entry/Exit System is being progressively rolled out. During this period from 12 October 2025 up to and including 9 April 2026, your personal data, including your biometric data, might not be collected for the purposes of the Entry/Exit System at all Member States’ external borders. If the collection of that information is mandatory and you choose not to provide it, you will be refused entry. During the progressive roll-out, your data will not automatically be added to a list of overstayers. In addition, you will not be able to check how much longer you are authorised to stay using the EES website or equipment available at border crossing points. You can verify the du-ration of your authorised stay by using the short stay calculator tool available on the European Commission website at https://home-affairs.ec.europa.eu/policies/schengen/border-crossing/short-stay-calculator_en.

After the progressive roll-out of the Entry/Exit System, your personal data will be processed as otherwise set out in this form.

During checks at the external borders of the Member States, the collection of your personal data is mandatory for the examination of entry conditions. The following personal data is collected and recorded:

1. data listed in your travel document; and
2. biometric data: from your facial image and fingerprints⁴.

Data about you is also collected from other sources, depending on your situation:

1. the Visa Information System: data contained in your personal file; and
2. the European Travel Information and Authorisation System (ETIAS), in particular the status of your travel authorisation and your family member status, if applicable.

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⁴ Please note that the fingerprints data of third-country nationals who do not need a visa to enter the Schengen area and holders of Facilitated Transit Documents will also be stored in the Entry/Exit System. If you need a visa to enter the Schengen area, your fingerprints will already be stored in the Visa Information System as part of your file there and will not be stored again in the Entry/Exit System.

If you do not provide the requested biometric data for registration, verification or identification in the Entry/Exit System, you will be refused entry at the external borders.

Member States can access your data for the purposes of border management, facilitation of border crossings, immigration, and law enforcement. Europol may also access your data for law enforce-ment purposes. Under strict conditions, your data may also be transferred to a Member State, a third country or an international organisation listed in Annex I of Regulation (EU) 2017/2226⁵ for the purposes of return⁶ or law enforcement⁷.

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⁵ UN organisation, the International Organization for Migration (IOM) or the International Committee of the Red Cross.

⁶ Article 41(1) and (2) and Article 42.

⁷ Article 41(6).

Your data will be stored in the Entry/Exit System for the following duration, after which it will be automatically erased⁸:

1. records of each entry, exit or refusal of entry record are stored for 3 years starting on the date of the entry, exit, refusal of entry record;⁹
2. the individual file containing your personal data is stored for 3 years and one day starting from the date of the last exit record or of the refusal of entry record where is no entry recorded during that period;
3. where there is no exit record, your data are stored for 5 years starting on the date of the expiration of your authorised stay.

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⁸ If you are subject to visa requirement, your fingerprint will not be stored in the Entry/Exit system as they are already stored in the Visa Information System.

⁹ In the case of third-country nationals who are family members of mobile EU, EEA or Swiss citizens (i.e. of EU EEA or Swiss citizens who travel to a State other than the State of their nationality or already reside there),and are accompanying or joining the EU, EEA or Swiss citizen, each entry, exit or refusal of entry record will be stored for one year following the date of the exit record or of the refusal of entry record.

You have the right to receive from the border guard information on the maximum remaining duration of your authorised stay on the territory of the Member States. You can also consult the following website https://travel-europe.europa.eu/ees or, where available, the equipment installed at borders to self-verify your remaining authorised stay.

If you overstay the period of your authorised stay, your data will be automatically added to a list of identified persons (a list of overstayers). The list can be accessed by competent national authorities. If you are on this list of overstayers, the Danish Return Agency may obtain your personal data for the purpose of determining whether you are staying in Denmark illegally.¹⁰ However, if you can provide credible evidence to the competent authorities that you exceeded the authorised duration of your stay due to unforeseeable and serious events, your personal data can be rectified or com-pleted in the Entry/Exit System and you can be removed from the list of overstayers.

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¹⁰ The calculation of the duration of the authorised stay and the generation of alerts to Member States when the authorised stay has expired do not apply to third-country nationals who are family members of mobile EU, EEA or Swiss citizens (i.e. of EU EEA or Swiss citizens who travel to a State other than the State of their nationality or already reside there) and are accompanying or joining the EU, EEA or Swiss citizen.