If the applicant submits the visa application at a Danish diplomatic mission we recommend you use an online invitation form. If the applicant submits the visa application at another country's diplomatic mission (e.g. a Norwegian or Swedish mission) which represents Denmark, you should use a printable invitation form.

If you have completed an invitation and the applicant submits the invitation ID (online invitation only) or the completed printable invitation form together with the visa application and other relevant documentation, it will usually mean that there is no need to obtain additional information from your host in Denmark. This will normally reduce the processing time significantly.

If, however, the applicant does not submit an invitation ID or a completed printable invitation form together with the visa application, the applicant must expect a longer processing time, as the information must be obtained by the Immigration service from you as the host in Denmark.

If the applicant submits the visa application at a Danish diplomatic mission, it will be an advantage for a company with a prior approval to use the online invitation VF2.

Start online VF2 invitation

The prior approval arrangement can only be used if the applicant submits his/her application at a Danish diplomatic mission.

Note also that you can only use the online form if your company already has an prior approval. Read more about prior approval of a company

You need a NemID employee certificate to use the online invitation. Read more about NemID employee certificate

Steps in the online invitation

  1. Log on to the online information form using your NemID employee certificate
  2. State the full name, date of birth, nationality, passport number and email address (if applicable) of the visa applicant
  3. State information about where the applicant will be staying during his/her stay in Denmark, and who will cover the expenses in connection with the stay
  4. State the name and address of the company/organisation etc. which the visa applicant represents
  5. State information about the nature of the commercial/cooperative relationship
  6. Submit the online invitation

The applicant submits the visa application at a Danish mission

If it is a business visit and the applicant submits the application at a Danish mission and your company is not prior approved, we recommend using the online invitation VU1. 

Start online VU1 invitation

You need a NemID employee certificate or NemID to use the online invitation. Read more about NemID

Steps in the online invitation

  1. Log on to the online information form using your NemID employee certificate or NemID
  2. Start the invitation
  3. State information about the host company
  4. State information about the contact person of the host company - you who are submitting the invitation
  5. State information about the stay
  6. State and attach further information about the stay (if applicable)
  7. State information about the visa applicant - the person applying for a visa
  8. Sign the invitation using a NemID employee certificate or NemID
  9. Forward the invitation ID to the visa applicant

 

You can also use the printable invitation form:

Download printable invitation form VU1 (Word)

Download printable invitation form VU1 (PDF)

If it is a cultural visit, we recommend using the printable invitation form VU3.

Download printable invitation form VU3 (Word)

Download printable invitation form VU3 (PDF)

The applicant submits the application at a diplomatic mission which is not Danish

If the applicant submits the application at a diplomatic mission which is not Danish, but represents Denmark in the applicant's country of residence, you can only use the printable invitation form. You can fill in the invitation form in Word format on your computer before printing it out. The invitation form in PDF format can be printed out and filled in by hand.

Business visit

Download printable invitation form VU1 (Word)

Download printable invitation form VU1 (PDF)

Cultural visit

Download printable invitation form VU3 (Word)

Download printable invitation form VU3 (PDF) 

The applicant submits his application to a Danish mission

If the visa applicant submits the application to a Danish diplomatic mission, we recommend using the online invitation VU2 to invite a friend or family member.

Start online VU2 invitation

You need a NemID in order to use the online invitation. Read more about NemID

Steps in the online invitation

  1. Log on to the online invitation form using your NemID
  2. Start the invitation
  3. State information about the host - you who are submitting the invitation
  4. State information about the visa applicant - the person applying for a visa
  5. State information about the stay
  6. State and attach further information about the stay (if applicable)
  7. Sign the invitation using NemID
  8. Forward the invitation ID to the visa applicant

 

You can also use the printable invitation form:

Download printable invitation form VU2 (Word)

Download printable invitation form VU2 (PDF) 

The applicant submits the application at a diplomatic mission which is not Danish

If the applicant submits the application at a diplomatic mission which is not Danish, but represents Denmark in the applicant's country of residence, you can only use the printable invitation form. You can fill in the invitation form in Word format on your computer before printing it out. The invitation form in PDF format can be printed out and filled in by hand.

Download printable invitation form VU2 (Word)

Download printable invitation form VU2 (pdf) 

Once you have submitted an online invitation, you will automatically be given an invitation ID. Make sure to forward the invitation ID to the applicant if he/she is to submit the visa application at a Danish diplomatic mission. The applicant must state the invitation ID at the diplomatic mission, and the visa application will then be matched with your invitation before the diplomatic mission begins processing the case.

If the applicant submits the application at a diplomatic mission which is not Danish, but represents Denmark in the applicant's country of residence, the diplomatic mission cannot use the invitation ID as it cannot access the online invitation. Instead, you should send a copy of the completed invitation to the applicant. The Immigration Service recommends that you sign the invitation by hand before sending it to the applicant. The applicant should then bring the invitation to the diplomatic mission. You can download a copy of the online invitation at My Page once you have filled in the invitation and submitted it.

The online invitation is only valid for 6 months from the time you submitted the invitation.

If you use the online invitation form, you can include several persons in the same form.

Are you using a paper invitation, you must fill in an invitation for each person you want to invite.

If you have used an online invitation form, you can follow the visa case online on My Page. You can log on with the NemID you used when filling in the online invitation form. You will be able to see whether the applicant has gone to the diplomatic mission to submit his/her application, whether the application has been forwarded to the Immigration Service in Denmark for further processing, and whether a decision has been made in the case.

Any personal data concerning the host which appear on the invitation form will be supplied to the relevant authorities of the Member States and processed by those authorities, for the purposes of a decision on the visa application.

Such data as will be entered into, and stored in the Visa Information System (VIS) (1) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purposes of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, of identifying persons who do not or who no longer fulfil these conditions, of examining an asylum application and of determining responsibility for such examination.

Under certain conditions the data will be also available to designated authorities of the Member States and to Europol for the purpose of the prevention, detection and investigation of terrorist offences and of other serious criminal offences.

The authority in Denmark responsible for processing the data is the Danish Immigration Service, Ryesgade 53, DK-2100 Copenhagen Ø, Denmark.

The host has the right to obtain notification of the data relating to the host recorded in the VIS and of the Member State which transmitted the data, and to request that data relating to the host which are inaccurate be corrected and that data relating to the host processed unlawfully be deleted.

At the express request of the host, the authority examining the visa application will inform the host of the manner in which the host may exercise his/her right to check the personal data concerning the host and have them corrected or deleted, including the related remedies according to the national law of the State concerned.

The national supervisory authority in Denmark will hear claims concerning the protection of personal data (the Danish Data Protection Agency, Borgergade 28, 5, DK-1300 Copenhagen K, Denmark, e-mail: dt@datatilsynet.dk)